How to Calculate Catering Per Person?
If you’re hosting an event and wondering how to calculate catering per person, you’re asking the most important question to stay on budget and avoid food wastage. The standard method for calculating catering per person is to estimate the total number of guests, break the menu into categories (starters, main course, dessert, drinks), and assign average portion sizes per person for each item. So when you ask, how to calculate catering per person, you’re really calculating the food quantity and cost needed for a single guest, then multiplying that by your total guest count.
For example, a typical Indian menu for one person may include:
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2 starters (veg/non-veg)
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2 types of main dishes (rice/bread + curry)
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1–2 side dishes or salads
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1 dessert
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1 beverage
Portioning and cost are then calculated for each component. A buffet may cost ₹400–₹2,500 per head depending on food choices and service style. Accurate planning ensures every guest is well-fed and your budget stays intact.
Factors That Influence Catering Cost Per Person
Menu Complexity
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Simple Vegetarian Menu: ₹300 – ₹700 per person
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Non-Vegetarian Options: ₹700 – ₹1,500 per person
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Fusion & International Menus: ₹1,500 – ₹2,500+ per person
If you’re planning live counters or themed stations, those come with added costs per guest.
Event Type & Duration
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For a wedding, guests often expect multiple items and luxury service
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For corporate lunches or birthdays, simpler menus work well
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Event timing (lunch vs dinner) can also affect the number of dishes and quantity per person
Service Style
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Buffet Style: Easy to manage and cost-effective
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Plated/American Service: Higher cost due to manpower
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Live Stations: More interactive but add to cost per head
So if you’re thinking, “how to calculate catering per person for my event,” consider the total headcount, event type, menu style, and extras like mocktails or desserts.
Why Asparagus Catering Unit is the Smartest Choice for Per Person Catering
When it comes to accurate per-person catering calculation, Asparagus Catering Unit brings 20+ years of precision, flexibility, and expertise to your event.
Expertise in Menu Planning & Portioning
Our team doesn’t just cook—we calculate, portion, and deliver exactly what your guest count demands. No over-ordering. No wastage. We help you customize menus per person based on the event type, budget, and cuisine preference.
Affordable Packages Based on Per Person Rates
We offer per-person pricing starting from ₹400 for basic buffets to ₹2,500 for exotic, multi-cuisine setups. Menu customization includes:
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Bengali, North Indian, South Indian
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Mughlai, Chinese, Continental, Fusion
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Veg & Non-Veg Options
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Live Counters and Theme Stations
All curated under the leadership of Pritam Datta, our founder and IHM Taratala alumnus.
Hygiene & Professionalism
We ensure:
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Portion control to avoid shortages or excess
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Hygienic preparation and professional serving
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Stylish plating and efficient guest handling
With thousands of events across 250+ venues and a 4.8-star rating, we’ve mastered the art of catering per person efficiently.
Ready to Calculate Catering Per Person? We’ll Do It For You!
Whether it’s a wedding, corporate lunch, birthday, or home party, leave the math to us. We provide personalized catering quotes per head, no guesswork involved. Contact us now and let Asparagus Catering Unit make your event deliciously seamless.
Contact Asparagus Catering Unit Today
Our Location:
CA 229 , CA Block , Salt Lake Sector 1 Opp Salt Lake CA School , Near Haryana Vidya Mandir School, West Bengal 700064
Phone:
+91 8584823915 / +91 8584823917 / +91 9007328242
Email:
asparaguscaterers@gmail.com
asparaguscateringunit@gmail.com